Academic Exchange Quarterly, ISSN 1096-1453, independent double-blind-peer-reviewed print journal,
welcomes submissions that contribute to the effective instruction and learning regardless of level or subject.

Moreover, when authors hold copyright, we welcome papers:
      -- derived from doctoral study, practicum or a larger underwritten research
      -- presented at a conference, symposium, or workshop
      -- resulted from project, research conducted under a grant or fellowship
There are differences in aims, results, conclusions, format or length between said papers and academic
articles in a refereed journal. Please make appropriate changes.

In addition to faculty, our primary authorship group, we accept submissions co-authored by graduate
students and professors. We encourage graduate students to position themselves as emerging scholars.
     #4 We acknowledge submission within 72 hours
     #5 Allow 1-3 months for review
     #7 You will be notified when reviews are completed
     #8 Authentication & Copyright Agreement
    #12 No frequent-repetitive contacts...maximum 8
    #14-19 Format and Style Requirements
    #16 Tables, figures, charts etc...
    #20 Submission Timeline
    #21-29 Editorial Policy
    #30-31 Updating published articles
Submission Procedure, Requirements, Deadline & Editorial Policy
  Start with Six Simple Submission Steps                See flowchart - overview of the submission process  

  1. Email submission as Microsoft Word DOC file to
    Due to virus and security concerns, we do not accept zipped or compressed files or over 100KB in size.
    Comply with requirements in entry #15 - Tracking changes must be turned off... Avoid...
    For table-figure-chart-appendix follow entry #16 ... three options.
    We may disregard received submission when author?s name and verifiable academic affiliation (full postal address) are missing from the email.
  2. All papers are considered with the understanding that they
    • represent original material
        Use of ghostwriter is unacceptable. To make such contribution legitimate and transparent add one of the following to your submission.
      • ENDNOTE -- acknowledge individual who provided English language help or editing, proofreading the article;
        and consented to be listed in Endnote.
      • CO-AUTHOR -- list individual who ( to possible help in ENDNOTE) analyzed data for a paper or contributed intellectual property;
        and consented to co-authorship to the lead author.
      • For perspective on ghostwriting, see Jane Robbins's blog - Inside Higher Ed "The Ethics of Authorship: Is Ghostwriting Plagiarism? " February 23, 2015
      • For explanation of editing and proofreading, see The Writing Center at UNC-Chapel Hill
    • have not been previously published or are not currently under review by any other journal.
    • can be identified by a keyword listed in KEYWORD INDEX under one of the following three headings
      1. Published in SIB
      2. Calls for Papers
      3. New Topic Idea
  3. In addition, when authors hold copyright, AEQ welcomes papers
    • derived from doctoral study, practicum or a larger underwritten research.
    • presented at a conference, symposium, or workshop
    • resulted from project, research conducted under a grant or fellowship
    There are differences in aims, results, conclusions or format between said papers and articles in AEQ. Please make appropriate changes.
  4. We seek to acknowledge receipt of submissions within 72 hours. You will receive a manuscript submission number. Use it in all correspondence with this journal.
  5. In general, allow 1-3 months for review process. You can monitor the review process by article submission number or title, at TRACK-YOUR-SUBMISSION
  6. Journal's double-blind-peer-review policy assures that the reviewers do not know the name of the author and vice versa.
  7. You will be notified when reviews are completed. Usually authors receive two reviews in one attachment. The 1st review offers Rating Table in an easy to read listing of 9 points, A, B, C?. The 2nd review provides explanatory comments. Additional remarks, by both reviewers, are embedded in the text .
  8. In order to receive reviews, you must sign and return by postal mail or e-mail Manuscript Authentication & Copyright Agreement.
    Do not send with your submission. Wait for submission number and then send it promptly.

    Letter "e or p" next to "ab" in submission entry at TRACK-YOUR-SUBMISSION confirms compliance with copyright agreement.
    Failure to comply may result in disqualification or reapplication fee, (see #4 Reapplication).
  9. Revising and editing are essential factors in creating effective article.
  10. Reviewers have invested time and effort in your manuscript and so should you.
    1. Careless or sloppy revision will disqualify your submission from further consideration or may result in reapplication fee.
    2. We do not encourage/offer any direct dialogue between authors and editors - in a double-blind-review it is difficult to coordinate any dialogue...
    3. A reminder, AEQ Feature Editors do not have a control over who the reviewers might be.
    4. So defined roles preserve journal's double-blind-peer-reviewed process & assure article publication based on merit and not favor, bias, or personal preference.
    5. This journal will not provide technical or remedial help concerning article submission or revision. All reviews are self-explanatory.
  11. Your final copy must be free of reviewers notes and have all the parts: title, author(s) and academic affiliation, author's biography, abstract, text, references... see lay-out sample.
  12. We discourage any lengthy-frequent-repetitive contacts with this journal. For the complexity of AEQ review process see Flowchart
    1. Journal's twenty years publishing experience suggests maximum 8 e-mail/postal contacts
      between the author and AEQ as the norm
      1) submission               2) submission clarification               3) copyright              4) extra contact
           You must complete the above 3 in maximum 4 e-mail/postal contacts. Otherwise, your submission
           will be rejected or rescheduled for consideration until the next available issue.

      5) reviews                     6) reviews clarification                     7) final copy             8) extra contact
    2. Exceeding eight contacts may disqualify your submission from further consideration as it drives up journal's administrative cost above the sixty-two dollars average per one submission. Hence, in order to work efficiently, we had to establish "eight contacts limit" per one submission.
  13. This journal does not offer page proofs, offprints, hard copy of galleys or author's complimentary copy of the issue. Instead, check whether you qualify for 1/2 price author's copy. If you plan to purchase a paper copy, you may want to order ASAP when you are assured of paper's publication. Usually, Academic Exchange Quarterly is sold out the month it is printed.
  14. Format and Style Requirements
    Authors are free to use whatever style they see appropriate for their work: APA, CBE, MLA, or Chicago, Turabian.
    Editors reserve the right to make changes for clarity and space considerations.
  15. Tracking changes must be turned off.
    All text should be left-aligned, unjustified so the right margins remain uneven. See
    sample manuscript layout.
    1. special formatting codes, AutoText, Rich Text Format, macros, and boilderplate or boilerplate text
      1. metadata, hidden text, and header/footer like footnotes at the end of each page;
        footnotes should be endnotes visible in normal layout
      2. Word or WordPerfect footnote functions, special margins or tabs or control characters
      3. hard carriage-returns for line breaks; instead use the automatic word-processing wraparound feature
      4. use of hyphen at the end of a line to divide words, including compound words
      5. tracking marks on the side "Printout Layout" under "View"
      6. protecting or securing your document to prevent editing, printing, etc...
    2. double spacing (in electronic submission)
    3. indention (instead use one line space between consecutive paragraphs)
    4. author's information at the end of the article
    5. quotation marks if you are using a direct quotation which is longer than two sentences;
      the quote should be indented eight spaces and quotation marks omitted
    6. listing any references not cited in the text and vice versa (all citations must be referenced)
    7. running head and pagination or period, colons, quotation marks, etc... after manuscript's title or any subtitle
    8. superscripts and subscript (instead use bracketed numbers); in dates and editions write, e.g. 5th or 3rd ed.
    9. word   underline,   UPPERCASE ,   italics,   bold-face
    Note: use of   italics,   or   bold-face   is acceptable in title or section headings

  16. Tables, figures, charts or appendix can be made available to the reader in three ways. Please read carefully.
    Note each OPTION requires a different format: JPEG, DOC, PDF THIRD OPTION is "free" SECOND OPTION keeps tables and text together
    1. FIRST OPTION - maximum 7 tables, figures, charts or appendix on journal's webpage, black & white or color: see example, Spring 2010
      1. there is $39 Table-Figure-Chart-Appendix Fee.
      2. do not include tables, figures... in the body of the submitted text. Submit as individual JPEG or GIF file, not more than 150 KB each.
      3. in the text, indicate how to get each table/figure by
        [Figure 1 - AEQ issue webpage or Table 2- AEQ issue webpage]... we will assign proper URL for issue webpage
    2. SECOND OPTION - maximum 5 tables, figures, charts or appendix in AEQ print edition, black & white to be embedded in article text.
      1. there is $50 Table-Figure-Chart-Appendix Fee.
      2. do not include tables, figures... in the body of the submitted text. Submit as individual DOC or DOCX file, not more than 75 KB each.
      3. Image orientation, two options:
        PORTRAIT - image size horizontally 4.5 inches & vertically 7.5 inches or less
        LANDSCAPE - image size horizontally 7.5 inches & vertically 4.5 inches or less
      4. NO photographs, illustrations, tonal variation, or color.
      5. in the text, indicate where each table/figure by [Figure 1 or Table 2]
    3. THIRD OPTION - maximum 9 tables, figures, charts or appendix in black & white or color
      1. there is "no fee" (it's free) when author uploads to own webpage, or provides email from which reader can obtain it
      2. nonetheless, each table, figure... must be submitted, for reviewers reading, as individual PDF file, not more than 200 KB each.
      3. in the text, indicate how to get each table/figure by [ Figure ONE + your webpage or email ]
        For example: Figure 1 ? URL http://yourwebpage or Figure 2 ? EMAIL youremail
  17. This journal assumes that
    1. any personal communication used by the author ( personal interviews, letters, memos, emails, messages from discussion groups and bulletin boards, telephone conversations etc... ) has interviewee's knowledge/permission. It should be listed parenthetically within the text and not cited in the list of References. Example: (A. Smith, personal communication: telephone, May 17, 2003)
    2. all participants are treated in accordance with the "Ethical Principles of Psychologists and Code of Conduct" (American Psychological Association, 1992).
  18. Use English letters only (alphabet consists of 26 letters) as all other letters are deleted automatically.
    1. Symbols signifying a trademark (TM), a service mark (SM) or a registration with the U.S. Patent Office (R in a circle) are primarily for the use of the owner to indicate rights; use of the symbols is not required in journalistic publications. The same applies to the use of copyright symbol in text.
    2. Mathematical, physical, chemical formulas can be put in the Appendix as a webpage. See entry #15 above. Preferred option is to rewrite mathematical notation.
    3. In addition, spell out the words percent, degrees (temperature), feet, inches, and cents...
  19. Whilst all care is taken, it is the author's responsibility to ensure that any factual, stylistic and grammatical errors are corrected prior to publication. Your article mirrors your scholarship.

    Submission & Publication Timeline
  20. Academic Exchange Quarterly publishes four issues a year: Spring, Summer, Fall, Winter.
    Each issue has three submission deadlines: early, regular, and short.
    No. Issue   submission deadline   > > > early regular short publication * delivery **
    Spring any time until the end of October November December March April
    Summer any time until the end of January February March June July
    Fall any time until the end of April May June September October
    Winter any time until the end of July August September December January
               * Publication may be delayed by one month when reviews and/or revisions are late.
                   For the exact delivery time go to   SUBMISSIONS REVIEWED AND SCHEDULED FOR PUBLICATION   and click on Volume & Issue link when available.
               ** Delivery of Media Mail and foreign orders may take one month longer than specified.


             All is well,
           COVID-19 publication, printing backlog has ended... new flex-printing-timeline 2020, 2021, 2022, 2023.....

             Academic Exchange Quarterly publishes double-blind-peer-review ARTICLES
             four times a year Spring, Summer, Fall, Winter in two formats: Digital-open access and Print-paper.

             Replacement of 2020 - 2021 missing print issues     2-for-1 compensation

    Editorial Policy
  21. Authors retain copyright of the article. AEQ retains copyright of the issue. Read entry #9 When published, the author is
  22. This journal does not keep, store or archive submitted paper copies or disks. Submissions are not returned.
  23. This journal is not responsible for lost, late, damaged postal mail or e-mail and any resulting publishing consequences.
  24. This quarterly does not guarantee that the information on our website, e-mail communication, or journal itself will be accurate,
    complete, continuously available, or error-free. All information is provided "as is."
  25. Corrections & Clarifications, any errors of consequence and factual matter will be published in Errata. Please compose 3-5 line text and send to the editor ASAP.
  26. In a virtual organization environment, it is author's responsibility to monitor manuscript submission process.
  27. Remember that journal's associates answering your e-mail or postal mail are not reviewers or editors. They can not pass any judgment or waive any submission requirements.
  28. We do not reveal reasons for our publication decisions beyond the one stated in blind reviews.
    The Copy Editor's decision is final.
  29. We reserve the right to remove from publication any submission at any time for any reason.

    Guidelines for updating published articles
  30. Submit updates to articles published in 2001 - 2010, other years as needed
    • Updating ought to reflect existing factual information such as
                     1 -- author?s affiliation and/or academic title
                     2 -- adding and incorporating into a discussion at least four current references
                     3 -- if needed, increasing article's length by one thousand words or less
                     4 -- if needed, rewriting article?s title
                     5 -- Endnote is required per details below.
    • Use this email to request AEX updating # NNNN-LN NNNN-NL
    • Article update in progress is listed on TRACK-YOUR-SUBMISSION page
    • Endnote suggested wording:
      • This article updates and extends previous study published in Academic Exchange Quarterly (year, title, name)
      • This article updates and extends previous paper by discussing how ?.. (year, title, name)
      • This article builds on previous writing relating to?.. and published in Academic Exchange Quarterly (year, title, name)
      • This article extends previous discussions of ?.. (year, title, name)
      • Or any other similar wording.....
    • Action Letter needs to accompany your update, a cover letter briefly explaining revisions made.
    • Updated submission (see lay-out sample.) is
      • in MS Word DOC or DOCX file attachment
      • a clean copy - free of content formatting macros, metadata, hidden text or header/footer
      • emailed to
    • Tables, figures, charts or appendix can be made available to the reader in three ways
    • Pay assessed updating fee (if any). See entry # 6. SIB updating published articles
    • NOTE: we discourage any lengthy-frequent-repetitive contacts with this journal.
      Therefore, for this update we suggests 4 contacts limit
      • 1- request AEQ-SIB updating # NNNN-LN NNNN-NL
      • 2- extra contact
      • 3- final update copy
      • 4- extra contact
  31. Keeping content of articles current is an ongoing priority for this Quarterly, print edition published continuously
    since 1997 as a subscription-based journal.
  32. Use Single Copy Order Form if you wish to order a print copy of Academic Exchange Quarterly

Writing American Academic English , WAAE     Editors' Choice an open access publication     Zeitgeist Essay - challenging issues that arise in classes     How-to-essay      Sound Instruction Series    

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YEARS 1997-2015

Academic Exchange Quarterly
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