Call for Manuscripts
Academic Exchange Quarterly, ISSN 1096-1453, independent double-blind-peer-reviewed print journal,
welcomes submissions that contribute to the effective instruction and learning regardless of level or subject.
In addition to faculty, our primary authorship group, we accept submissions co-authored by graduate
students and professors. We encourage graduate students to position themselves as emerging scholars.

Early submission is suggested; it facilitates journal's double-blind-peer-reviewed process and offers
-- longer time for revision
-- eligibility to have article's abstraccct aand/or full text posted on journal's web portal main page
-- opportunity to be considered for Editors' Choice at no cost to author while other publishers charge a fee.
-- opportunity to be considered for inclllusiion in Sound Instruction Series.
Procedure, Requirements, Deadline & Editorial Policy
  Try six simple submission steps                See flowchart - overview of the submission process  

      Submission Procedure
Electronic (E-mail) Submission     Send attachment,
MS-Word-doc-file type, to   academicexchange@yahoo.com
Tables etc... must be JPEG or GIF file type and in a separate attachment. Due to virus and security concerns, we do not accept zipped or compressed files or over 75 KB in size. Follow sample manuscript layout. E-mail will be our way to communicate with you. 		or Conventional (Paper) Submission
Send by postal mail one paper copy plus a copy on a 3.5 inch floppy disk to: Academic Exchange Quarterly, P.O. Box 131 Stuyvesant Falls, NY 12174 USA Follow sample manuscript layout. Postal mail will be our way to communicate with you. There is a nonrefundable handling fee of $45
  1. To ensure rapid quality blind peer review, remember that manuscript submission is a step-by-step process.
          Step # 1-13 Submission Procedure
                  # 8 Manuscript Authentication & Copyright Agreement
                  # 12 We discourage any lengthy-frequent-repetitive contacts... maximum eight contacts
          Step # 14-18 Format and Style Requirements
                  # 16 Tables, figures, charts etc...
          Step # 19 Submission Deadline
          Step # 20-30 Editorial Policy
          Step # 31-32 Checklist for submitting
  2. All papers are considered with the understanding that they represent original material, have not been previously published, and are not currently under review by any other journal. We will consider only one-submission-per-author-per-issue. Journal's independent status and double-blind-peer-review submission process assure submission acceptance rate to be based on merit and not favor, bias, or personal preference.
  3. In addition, when authors hold copyright, we welcome papers
      • derived from doctoral study, practicum or a larger underwritten research.
      • presented at a conference, symposium, or workshop
      • resulted from project, research conducted under a grant or fellowship (financial or professional support)
    1. There are differences in aims, results, conclusions, format or length between said papers and academic articles in a refereed journal. Hence, such papers may incur a redactory fee, pending positive reviews and proper revision. You are eligible for 33% reduction in redactory fee when you or your library has annual subscription to Academic Exchange Quarterly.
    2. We will not accept submission when subject covered appears to be an infomercial i.e. an advertisement and/or self-promotion blended seamlessly into the academic activity/research...
  4. We seek to acknowledge receipt of submissions, Electronic or Paper, within five business days. Please identify your submission with at least one keyword from this KEYWORD LIST    You will receive manuscript submission number. Use it in all correspondence with this journal.
    1. Note, because the submission number triggers our scheduling and review activities, it is extremely important that all established deadlines and procedures are met. Do read the next entry, #4 In general...
    2. Send one correspondence to one email address in a timeframe specified by this journal.
    3. AEQ routine replies are formulated by a computer program instead of a live person.
    4. This journal uses several email address, each reserved for a specific function/activity.
    5. Read also entry #11 Please read... We discourage any...
  5. In general, allow 1-5 months for review and evaluation process, four distinct stages. The timeline depends on author's submission date in relation to publication deadline; plus on reviewers' interest/inclination to read it. Authors can monitor the four stages, by article submission number and title, at track-your-submission. Early submission will allow you more time for revision. We welcome your questions... Read also entry # 10.
  6. Journal's double-blind-peer-reviewed policy assures that the reviewers do not know the name of the author and vice versa. Authors: to preserve anonymity, before you send your submission, make sure that your name/identity appears three times only (first line, academic affiliation, academic bio) as noted in the sample. Reviewers come from AEQ Editorial Staff and may select any manuscript by entry number. Occasionally, AEQ may invite a subject specialist outside journal's staff. See Manuscript Reviewing Guidelines.
  7. When reviews are completed, you will be notified whether your manuscript was accepted as is; accepted with corrections; accepted with revision; rejected. See journal's acceptance rate. Usually, authors receive all-reviews-in-one: 2-3 reviews are combined into one file/attachment. In selected submissions, for predetermined redactory fee (see #5 Other), we will provide assistance in revision - involving text-based changes and/or needing several readings and/or when guest subject specialist is needed to verify complex conflicting data, interpretations... You are eligible for 33% off any redactory fee when your library has an annual subscription to AEQ paper version or will get one annual subscription in the next ten days.
  8. In order to receive reviews, you must sign and return by postal mail or e-mail the following Manuscript Authentication & Copyright Agreement. Do not send with your submission. Wait for submission number and then send it promptly. Letter "e" next to "ab" in submission entry at track-your-submission confirms compliance with copyright agreement. Failure to comply may result in disqualification or reapplication fee.
  9. As you compose your final copy, remember revising and editing is the most important stage in this submission process. Please follow reviewers' Rating Table and notes on how to improve the content and methodological accuracy, or to make text-based changes. Your final copy will be read and verified against the reviewers' copy. If there is a conflict between reviewers, use designated review as your guideline.
  10. Reviewers have invested time and effort in your manuscript and so should you.
    1. We do not encourage/offer any direct dialogue between authors and editors - in a double-blind-review it is difficult to coordinate any dialogue...
    2. A reminder, AEQ Feature Editors do not have a control over who the 2-3 reviewers might be.
    3. So defined roles preserve journal's double-blind-peer-reviewed process & assure article publication based on merit and not favor, bias, or personal preference.
    4. Careless or sloppy revision will disqualify your submission from further consideration.
    5. Note, regardless of author's reaction, this journal will not be deterred from being more prepared to support the professional reviews of its editors than to be overly concerned about the author's objections...
    6. The reviewers' decision is final and not open to appeal.
  11. Your final copy must be free of reviewers notes and have all parts: title, author(s) and academic affiliation, author's biography, abstract, text, references... see lay-out sample. We need 2-3 weeks to offer decision: rejected or accepted for publication. Read also Editorial Policy # 20-29 Again, please read this entire page carefully and observe requirements. This journal will not provide technical or remedial help concerning article submission or revision. This page offers detailed submission guidelines. All reviews are self-explanatory.
  12. We discourage any lengthy-frequent-repetitive contacts with this journal. For the complexity of AEQ review process see Flowchart
    1. Journal's ten year publishing experience suggests maximum 8 e-mail/postal contacts
      between the author and AEQ as the norm
      1) submission               2) submission clarification               3) copyright              4) extra contact
           You must complete the above 3 in maximum 4 e-mail/postal contacts. Otherwise, your submission
           will be rejected or rescheduled for consideration until the next available issue.
      5) reviews                     6) reviews clarification                     7) final copy             8) extra contact
    2. Exceeding eight contacts may disqualify your submission from further consideration or require $62 redactory fee. as it drives up journal's administrative cost above the forty-five   fifty-seven   sixty-two dollars average per one submission.
    3. Hence, in order to work efficiently, we had to establish "eight contacts limit" per one submission.
  13. This journal does not offer page proofs, offprints, hard copy of galleys or author's complimentary copy of the issue. Instead, check whether you qualify for 1/2 price author's copy. If you plan to purchase a paper copy, you may want to order ASAP when you are assured of paper's publication. Usually, Academic Exchange Quarterly is sold out the month it is printed.
      Academic Exchange Quarterly print/paper edition has
    • readers in 50 U.S. states and 48 countries
    • 3230+ authors as of October 2007, residing in 760+ colleges and universities, located in 44 countries


    AEQ print/paper edition = wide global recognition

    Format and Style Requirements
    Because of the interdisciplinary nature of Academic Exchange, no specific reference style and format is required. Authors are free to use whatever style they see appropriate for their work: APA, CBE, MLA, or Chicago. For a quick review see The Ohio State University Libraries     Citation Style Guides. Note, author needs to decide on which style of documentation to use and stick with the same style throughout the manuscript. The editors reserve the right to make changes, in accepted manuscripts, for clarity and space considerations.
  14. Observe 2000-3000 word article limit (title, authors, academic bio, abstract, text, notes, references). Excess-Page fee is charged for exceeding the set limit - up to maximum length of 5000+ words.
    1. make your title and abstract meaningful as they include important keywords. When researchers search for articles to cite, they search for keywords. If the keywords are missing from the title/abstract, the article will not "pop up" in a literature search. Avoid citing references in abstract.
    2. when using bulleted lists, follow journal style - a hollow bullet.
    3. use blank lines to separate paragraphs. Do not use automatic paragraph spacing.
    4. do not use spaces or tabs to indent paragraphs, center text, or justify text.
  15. Tracking changes must be turned off. All text should be left-aligned, unjustified so the right margins remain uneven. See sample manuscript layout.
    Avoid:
    1. special formatting codes, AutoText, Rich Text Format, macros, and boilderplate or boilerplate text
      1. metadata, hidden text, and header/footer like footnotes at the end of each page; footnotes should be endnotes visible in normal layout
      2. Word or WordPerfect footnote functions, special margins or tabs or control characters
      3. hard carriage-returns for line breaks; instead use the automatic word-processing wraparound feature
      4. use of hyphen at the end of a line to divide words, including compound words
      5. tracking marks on the side "Printout Layout" under "View"
      6. protecting or securing your document to prevent editing, printing, etc...
    2. double spacing (in electronic submission)
    3. indention (instead use one line space between consecutive paragraphs)
    4. author's information at the end of the article
    5. quotation marks if you are using a direct quotation which is longer than two sentences; the quote should be indented eight spaces and quotation marks omitted
    6. listing any references not cited in the text
    7. running head and pagination or period, colons, quotation marks, etc... after manuscript's title or any subtitle
    8. word underline and UPPERCASE (use of bold-face or italics is acceptable)
    9. superscripts and subscript (instead use bracketed numbers); in dates and editions write, e.g. 5th or 3rd ed.
  16. Tables, figures, charts etc... can be published either on journal's webpage or in AEQ print edition, embedded in article's text.
    Note: the FIRST OPTION separates tables and text; the SECOND OPTION keeps tables and text together.
    1. FIRST OPTION - 5 tables maximum on journal's webpage, black & white or color: see example, Spring 2005
      1. there is $9 Table-Figure-Chart-Appendix Fee.
      2. do not include tables, figures... in the body of the submitted text.
      3. in the text, indicate where each table/figure is by [Figure ONE] [Table ONE] etc...
      4. each table, figure... must be submitted as individual JPEG or GIF file.
      5. each table, figure... must be in a separate attachment, not more than 75 KB.
      6. each table, figure... should be able to stand alone: define all abbreviations;
        make headings descriptive and easily understood.
    2. SECOND OPTION - 3 tables maximum in AEQ print edition, black & white in article's text
      1. there is $50 Table-Figure-Chart-Appendix Fee.
      2. do not include tables, figures... in the body of the submitted text.
      3. in the text, indicate where each table/figure is by [Figure ONE] [Table ONE] etc...
      4. each table, figure... must be submitted as individual Microsoft Word DOC format file
      5. image size horizontally 4.5 x vertically 7.5 inches or less
      6. it must be placed upright (portrait) position on the page
      7. each table, figure... must be in a separate attachment, not more than 75 KB.
      8. each table, figure... should be able to stand alone: define all abbreviations;
        make headings descriptive and easily understood.
      9. NO photographs, illustrations, tonal variation, or shades of black or gray.
  17. This journal assumes that
    1. any personal communication used by the author ( personal interviews, letters, memos, emails, messages from discussion groups and bulletin boards, telephone conversations etc... ) has interviewee's knowledge/permission. It should be listed parenthetically within the text and not cited in the list of References. Example: (A. Smith, personal communication: telephone, May 17, 2003)
    2. all participants are treated in accordance with the "Ethical Principles of Psychologists and Code of Conduct" (American Psychological Association, 1992).
  18. Use English letters only (alphabet consists of 26 letters) as all other letters are deleted automatically.
    1. Symbols signifying a trademark (TM), a service mark (SM) or a registration with the U.S. Patent Office (R in a circle) are primarily for the use of the owner to indicate rights; use of the symbols is not required in journalistic publications. The same applies to the use of copyright symbol in text.
    2. Mathematical, physical, chemical formulas can be put in the Appendix as a webpage. See entry #15 above. Preferred option is to rewrite mathematical notation.
    3. In addition, spell out the words percent, degrees (temperature), feet, inches, and cents...
  19. Whilst all care is taken, it is the author's responsibility to ensure that any factual, stylistic and grammatical errors are corrected prior to publication. Your article mirrors your scholarship.

    Submission & Publication Deadline
  20. Academic Exchange Quarterly publishes four issues a year: Spring, Summer, Fall, Winter.
    Each issue has three submission deadlines: early, regular, and short.
    No. Issue   submission deadline   > > > early regular short publication * delivery **
    1.
    		 Spring any time until the end of October November December March April
    2.
    		 Summer any time until the end of January February March June July
    3.
    		 Fall any time until the end of April May June September October
    4.
    		 Winter any time until the end of July August September December January
               * Publication may be delayed by one month when reviews and/or revisions are late.
                   For the exact publication date monitor specific issue Table of Contents SCHEDULED FOR PUBLICATION
               ** Delivery of Media Mail and foreign orders may take one month longer than specified.
    Editorial Policy
  21. Academic Exchange Quarterly retains copyright of anything published in the print journal, uploaded to website and/or in any and all forms of media. See AEQ 2008 Copyright and Policy Addendum
  22. This quarterly does not guarantee that the information on our website, e-mail communication, or journal itself will be accurate, complete, continuously available, or error-free.
    All information is provided "as is."
  23. This journal is not responsible for lost, late, damaged postal mail or e-mail and any resulting publishing consequences.
  24. Corrections & Clarifications, any errors of consequence and factual matter will be published in Errata. Please compose 3-5 line text and send to the editor ASAP.
  25. This journal does not keep, store or archive submitted paper copies or disks.
    Submissions are not returned.
  26. In a virtual organization environment, it is author's responsibility to monitor manuscript submission process.
  27. Remember that journal's associates answering your e-mail or postal mail are not reviewers or editors. They can not pass any judgment or wave any submission requirements.
  28. We do not reveal reasons for our publication decisions beyond the one stated in blind reviews.
    The Copy Editor's decision is final.
  29. We reserve the right to remove from publication any submission at any time for any reason.
  30. We'd like to hear from you, please send us any feedback to:
    Rapid Intellect Group - AEQ     P.O. Box 131     Stuyvesant Falls, NY 12174     USA

    Checklist for submitting
  31. manuscript for review
    1. read Submission Procedure # 1-13
    2. prepare manuscript according to Format and Style Requirements # 14-18
    3. adhere to submission deadline
    4. notice that there are NO article processing charges or any other publication fees
    5. observe that optional redactory fee apply when you do not follow submission requirements
    6. you are not obligated to revise or pay any redactory fees
    7. often your department, school or university will cover the Optional Fees expense; we will give you Paid-in-full invoice
  32. final copy for publication  
    1. we assume that you are familiar with the above entry # 31 manuscript for review
    2. journal's Procedure, Requirements, Deadline & Editorial Policy is a step-by-step process
    3. compliance with said step-by-step process is a material condition for publishing your submission
    4. failure to comply may result in a redactory fee or submission suspension and/or rejection
    5. payment of a redactory fee (optional fees) or subscription to the journal
      has no influence on the blind review process and does not guarantee publication.
    6. familiarity with step-by-step process will assure your submission to be a rewarding and pleasant experience
    Author benefits of publishing with Academic Exchange Quarterly
  1. Simple email submission
  2. Simple web-based tracking of article review progress All submissions go thru at least two readings and two double-blind peer-reviews
  3. Submission acceptance rate is based on merit and not favor, bias, or personal preference
  4. Print visibility - MEASURED IMPACT Valued by educators from-coast-to-coast and worldwide.
    Check out who else has published in Academic Exchange Quarterly?
  5. Certainly publication in Academic Exchange Quarterly is sought-after academic recognition!
  6. Extra academic recognition and visibility online or print - publication in a book e.g.
    Volume One & Two, Sound Instruction - Ready to Use Classroom Practice
  7. Extra academic recognition and visibility - open access publication: Editors' Choice
  8. Copyright remains with author
  9. Over its thirteen years of existence, Academic Exchange Quarterly publishing has been governed by the following four core values: accuracy , fairness , professional responsibility , transparency.
  10. Thank you for selecting Academic Exchange Quarterly for your professional needs.
  11. Always free INSTITUTIONAL REPOSITORY copyright clearance    We appreciate your patronage.
Thanks for selecting Academic Exchange Quarterly for your professional needs.
Title your e-mail or postal submission correspondence:
Issue Editor, _____ (insert issue you wish to be published) e.g. Issue Editor, Summer 2007
Academic Exchange Quarterly
P.O. Box 131 Stuyvesant Falls, NY 12174 USA

Article submission e-mail:    academicexchange@yahoo.com
No phone calls will be accepted.

Academic Exchange Quarterly SIMPLE E-MAIL AUTHENTICATION
There is AEX in the subject field.    Plus, there are MINIMUM TWO OF THE FOLLOWING FOUR in e-mail content:
(1) your original e-mail (2) your submission number (3) your submission title (4) your submission issue of publication in Academic Exchange Quarterly.
Protect yourself from fraudulent e-mails...................

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June 2010